Human Resources Admin

Community Mental Health Affiliates, Inc.

Job Description


Responsible for providing administrative support to the Human Resources Department Staff, by processing employment documentation, record-keeping, and additional administrative/clerical tasks to ensure seamless flow of the employee life cycle and confidentiality of employee data.

Essential Responsibilities and Target Outcomes:

  • Processes employment documentation by typing offer letters, employment changes and termination paperwork.

  • Prepares and distributes new hire paperwork and orientation documentation, and follow-up, follow-through accordingly. Conducts education and background checks.

  • Ensures confidentiality (at all times) of employee files and records management.

  • Provides administrative/clerical support to the Human Resources Department by pulling employee file data for ad hoc requests, audits, etc., and updating job descriptions, using word processing, spreadsheets, presentation software, intranet, and HRIS databases.

  • Tracks trainings, licensure, evaluations, etc. in HRIS.

  • Maintains company directory, and ID Cards and Access Badges access.

  • AppliTrack maintenance (i.e. dashboard tasks, requisition clean-up) as directed.

  • Relias maintenance (i.e. enter/terminate employee access) as needed.

  • Open, sort and distribute incoming HR correspondence, including faxes and email.

  • Manages the Employee Referral Program accordingly.

  • Schedule meetings and exit interviews.

  • Assist with coordinating HR events.

  • Other duties as assigned.

Job Requirements


High School Diploma / GED or equivalent experience.


1-2 years of experience working in a Human Resources Department in an administrative capacity.


  • Demonstrated ability to ensure the security and confidentiality of employee information and records in a manner consistent with professional and agency Code of Ethics.

  • Interpersonal ability to communicate clearly and effectively with new hires, employees and management to ensure daily HR activities.

  • Ability to initiate projects, successfully multi-task, anticipate changes and/or needs, and set new priorities.

  • Effective ability to prioritize and meet deadlines while efficiently using products, supplies and financial resources to promote cost effective use of CMHA resources.

  • Ability to work independently and as a team.

  • Demonstrated Intermediate to Advanced experience with Microsoft Office products including Word, Excel, Outlook, and PowerPoint, and utilizing an Intranet system.

  • Demonstrated awareness/sensitivity to all types of issues related to client diversity, including cultural, ethnic, language, gender, sexual orientation, gender preference, physical handicap and spiritual diversity.

CMHA is an Equal Opportunity Employer and makes all employment decisions based solely on the basis of qualifications and without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, protected veteran status or any other legally protected group status.

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